Special Executive Board Meeting

To Discuss Budget, Revenues, Expenditures, Insurance Contracts & Improvements

When: July 16th 2025 @ Noon
Where: 8371 E Northfield Blvd (The Cube)
Meeting Minutes (PDF)

Agenda Agenda

CALL TO ORDER: Drew Bartlett Verbal

• Additions to the Agenda

ADDITIONAL BOARD COMMENTS: J Holt, Verbal

MINUTES OF PREVIOUS MEETING: Drew Bartlett, Attached

• Minutes of the May 21st, 2025 meeting

BOARD/DELEGATE COMMENTS & QUESTIONS: Drew Bartlett, Verbal

FINANCIAL UPDATE: K. Burnett, Attached

• Statement of Activities Jan-Jun 2025 (DRAFT)

MCA BUDGETING PROCESS

• MCA-PCMD Relationship & Matrix

• Budget Development (Aug-Oct)

• 2024 Grounds Overages

• Misc Grounds Improvements

• Park Tree Replacement

• CPB Tree Replacements

• 2025 Mulch Estimates

• Setting Assessments

CURRENT CAPITAL IMPROVEMENT & REPAIR PROJECTS ($600K)

• Beeler Shade Structure ($150,000)

• Aviator Pool Boiler ($95,000) QUOTE

• Buffalo Wallow ($10,000)

• USPS Postal boxes ($30,000)

• Alley Repairs ($150,000)

• Pool Security Fences. ($35,000)

Additional Operations Repair & Improvement Budget

• Tree Replacements ($270,000) Ops Budget MCA+PCMD

• Grounds Repair ($412,000) Ops Budget MCA+PCMD

MCA OPERATIONS

• Organizational Chart

• Seasonal Staffing Management

• Job Descriptions & Salary Surveys

  • CCD / CO Non Profit / IDA / CPRA

• Employee Handbook

• Cash Handling Procedures

CONTRACTORS

• CTM - Colorado Total Maintenance - CTM Contract

• Central Park Cleaning

• Imagine Electric

• Chemical Solutions & CEM

• Copperhead Plumbing

• Undercover Canvas

• Code 4 Security

ASSESSMENTS - Management Specialists (MSI)

• Agreement 2025

• Assessment Collection and Accounting

• Status Letters

• Property Transfers

• CIF Collections

INSURANCE - Mountain West

• Response to Altitude Audit

• Cincinnati

• Pinacol

LEGAL SERVICES - Altitude Law

• Collections

• Covenant Enforcement

• CCOIA Compliance

THIRD PARTY OVERSIGHT - JM Accounting

• Annual Audits

• Federal & State Tax Filings

MCA UPCOMING MEETING SCHEDULE K. Burnett, Verbal

• August 20, 2025

• September 17, 2025

• October 15, 2025

EXECUTIVE SESSION: President Andrew Bartlett, Verbal 

• Executive Session Agenda

ADJOURN President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E Northfield Blvd
July 16th 2025 @ Noon

2025 Q3 - Fall Meeting

Meeting Details

• When: August 20th @ Noon

• Where: 8371 E Northfield Blvd (The Cube)

• Meeting Minutes (PDF)

Agenda

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E Northfield Blvd

2025 Q2 - Spring Meeting

Meeting Details

• When: May 21, 2025 12:00 PM

• Where: 8371 E Northfield Blvd (The Cube)

• Printer Friendly Agenda (PDF)

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER: Drew Bartlett Verbal

• Additions to the Agenda

APPROVAL OF MINUTES: Drew Bartlett, Attached

• Minutes of the February 19th, 2025 meeting

DELEGATE & MEMBER COMMENTS/QUESTIONS: Drew Bartlett, Verbal

FINANCIAL REPORT: K. Burnett, Attached

• Statement of Activities Jan-Mar 2025

GOVERNANCE: D.Firmin,  J.Seward, Attached

• Updated Policy Adaptation:

  • Resolution Adopting Design Criteria

  • Nondiscrimination Policy

  • CUBE Liquor License Authorization Resolution

CAPITAL IMPROVEMENT & REPAIR PROJECTS ($600K)

• 2025 Budget vs. Actuals YTD

• Beeler Shade Structure ($150,000) + Invoice

• Aviator Pool Boiler ($95,000)

• Buffalo Wallow ($10,000)

• USPS Postal boxes ($30,000)

• Alley Repairs ($150,000)

• Pool Security Fences. ($35,000)

  Additional Operations Repair & Improvement Budget

• Tree Replacements ($270,000) Ops Budget

• Grounds Repair ($412,000) Ops Budget

MANAGEMENT REPORTS Staff, Attached & Verbal 

• Aquatics & Pools:

  • Pool Status

• Programming & Events:

MCA UPCOMING MEETING SCHEDULE K. Burnett, Verbal

• June 18th 2025: Delegate Forum

• July 16th 2025: Delegate Forum

• August 20th 2025: Executive Board Meeting

• September 17th 2025: Delegate Forum

• October 15th 2025: Delegate - Budget Overview and Proposed Assessment Rates

• November 19th 2025: Executive Board Meeting & 2025 Budget Adoption

• December 17th: Annual Members Meeting & Delegate Election

EXECUTIVE SESSION: President Andrew Bartlett, Verbal 

• Executive Session Agenda

ADJOURN President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E Northfield Blvd
May 18th 2025

2025 Q1 - Winter Meeting

Meeting Details

• When: February 19, 2025

• Where: 8371 E Northfield Blvd (The Cube)

• Printable Minutes (PDF)

Agenda

• Overview

  CALL TO ORDER: Andrew Bartlett, Verbal

  • Additions to the Agenda

  PUBLIC COMMENT: Andrew Bartlett, Verbal

  BOARD/DELEGATE COMMENTS & QUESTIONS: Andrew Bartlett, Verbal

• Appointments

  Board Seats: K. Burnett, Attached

  • Election of Open Board Seats (2)

    • Nominations Seat 1

    • Nominations Seat 2

  • Appointment of Officers (Slate)

    • President. (1).

      • Co signer on Checking Accounts & Audit Statements.

      • Meets with ED bi-weekly

    • Vice President. (1)

    • Secretay/Treasuser (1). 

    • Directors (2)

    • Conflict of Interest Policy

  • Committee Assignments

    • 1. Design Review (4)

      • Chair =
        Admin = Jenifer Graham 
        Professional = Eric Wood

    • 2. Compliance & Enforcement  (4)

      • Chair =
        Admin = Jack Seward
        Professional = David Firmin

• Consent Agenda

  A. Bartlett, Attached

  • Minutes of the Q3 November, 2024 meeting

  • January - December 2024 Financial Statement

• Governance

  Attorney’s Update

  D.Firmin, verbal

  • State Regulations Update

  • Insurance Audit Proposal

  Rulemaking

  J. Seward, Attached

  • Rule Making Memo

  • Resolution for Adopting Rules and Regulations for Parks and Open Space.

  • Hearing Procedures Policy

  • Monitoring Camera Policy

Management Reports

• Parks & Facilities

  Staff, Attached & Verbal 

  • Postal Box (CBU) Security

  • Beeler Park Shade Structure (NEW)
    Original Design / 2025 Design / A.Hill Projects

  • Pool Security Fence (Runway 35 / Splash Landing)

  • Other Improvement Priorities

• Aquatics & Pools

  Paula Deorio

  • Summer Pool Hours & Fees

  • Swimming Lessons & Swim Teams

  • Member Benefits

• Community Programs & Events

  D. Deeter

  • Major Summer Event Series 

  • Farmers Market

  • Movies & Concerts

  • MoJa Blu (Conservatory Green)

• MCA Meeting Schedule

  K. Burnett, Verbal

  • May 21 - Executive Board Meeting

  • Aug 20 - Executive Board Meeting

  • Nov 19 - Executive Board Meeting

  • Dec 17 - Annual Members Meeting & Election

EXECUTIVE SESSION: President, Verbal 

ADJOURN: President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E NORTHFIELD BLVD
February 19, 2025