Special Executive Board Meeting

To Discuss Budget, Revenues, Expenditures, Insurance Contracts & Improvements

When: July 16th 2025 @ Noon
Where: 8371 E Northfield Blvd (The Cube)
Meeting Minutes (PDF)

Agenda Agenda

CALL TO ORDER: Drew Bartlett Verbal

• Additions to the Agenda

ADDITIONAL BOARD COMMENTS: J Holt, Verbal

MINUTES OF PREVIOUS MEETING: Drew Bartlett, Attached

• Minutes of the May 21st, 2025 meeting

BOARD/DELEGATE COMMENTS & QUESTIONS: Drew Bartlett, Verbal

FINANCIAL UPDATE: K. Burnett, Attached

• Statement of Activities Jan-Jun 2025 (DRAFT)

MCA BUDGETING PROCESS

• MCA-PCMD Relationship & Matrix

• Budget Development (Aug-Oct)

• Setting Assessments

CURRENT CAPITAL IMPROVEMENT & REPAIR PROJECTS ($600K)

• Beeler Shade Structure ($150,000)

• Aviator Pool Boiler ($95,000) QUOTE

• Buffalo Wallow ($10,000)

• USPS Postal boxes ($30,000)

• Alley Repairs ($150,000)

• Pool Security Fences. ($35,000)

Additional Operations Repair & Improvement Budget

• Tree Replacements ($270,000) Ops Budget MCA+PCMD

• Grounds Repair ($412,000) Ops Budget MCA+PCMD

MCA OPERATIONS

• Organizational Chart

• Seasonal Staffing Management

• Job Descriptions & Salary Surveys

  • CCD / CO Non Profit / IDA / CPRA

• Employee Handbook

• Cash Handling Procedures

CONTRACTORS

• CTM - Colorado Total Maintenance - CTM Contract

• Central Park Cleaning

• Imagine Electric

• Chemical Solutions & CEM

• Copperhead Plumbing

• Undercover Canvas

• Code 4 Security

ASSESSMENTS - Management Specialists (MSI)

• Agreement 2025

• Assessment Collection and Accounting

• Status Letters

• Property Transfers

• CIF Collections

INSURANCE - Mountain West

• Response to Altitude Audit

• Cincinnati

• Pinacol

LEGAL SERVICES - Altitude Law

• Collections

• Covenant Enforcement

• CCOIA Compliance

THIRD PARTY OVERSIGHT - JM Accounting

• Annual Audits

• Federal & State Tax Filings

MCA UPCOMING MEETING SCHEDULE K. Burnett, Verbal

• August 20, 2025

• September 17, 2025

• October 15, 2025

EXECUTIVE SESSION: President Andrew Bartlett, Verbal 

• Executive Session Agenda

ADJOURN President, Verbal

MASTER COMMUNITY ASSOC., INC.

Meeting of the Executive Board
8371 E Northfield Blvd
July 16th 2025 @ Noon